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Call for Abstracts

Call for Abstracts


Submit your abstract

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Submission guidelines

You can download the template for writing up your abstract to help you gauge its proper length. Note that submission of the abstract is form-based and this file can only be used to help you in writing your submission content, but the file itself cannot ultimately be used to submit your abstract. Please do not send the file by email to the organisers, as this file does not contain all the requisite information required for a succesful submission.

Other important information

  1. The body of the abstract should not exceed 450 words or 3000 characters, with spaces, whichever is reached sooner. If you write the text in a word processor in 12 pt font size, this means it is approximately one page. Your abstract will be inserted into an online form field upon submission, where any rich text formatting (bold, italics, etc) will be lost. The 450 words limitation also includes possible references and acknowledgments that count as abstract text. Please do not prepare any figures, photos or graphs for your abstract as they cannot be submitted, abstracts are text-only.
  2. The title should not exceed 150 characters (incl. spaces) in length.
  3. The corresponding and presenting authors should be identified during submission (in the online form).
  4. Please pay attention when entering names of co-authors to make sure you type the given and last (family) names in the correct entry fields, as the family name will be automatically converted to all CAPITAL letters to facilitate distinguishing it from the given name.
  5. Affiliation information should be given as “Institution”, City, Country. No street address or post code is required. The country is separately selected for each institution during submission from a drop-down menu, so please do not type the country of the institution into the name/city field. Also, try keeping the length of the Affiliation field short (i.e. something you would put on your name tag); this field is limited to 100 characters and overflow will be cut automatically.
  6. Acknowledgements: Provide them before the references (if any).
  7. If necessary, references [1] can be used [2, 3] and cited according to the example style below at the very end of the abstract body.
  8. Do not, when copy-pasting the abstract body into the online form, include any other information in the abstract body text area apart from
    1. the actual body of your abstract,
    2. the acknowledgements (optional), and
    3. the references (also optional). Everything else (title, authors, affiliations) has its own entry fields in the online form and should not be included in the abstract body text area.

Abstracts must be submitted online no later than 31 March 2025.

Citation style (for references):

[1] Author, Journal abbreviation 111, 222 (2024)
[2] Author1, Author2, and Author3, Journal abbreviation 11, 222 (2013)
[3] Author1, Author2, Author3, et al., Journal abbreviation 111, 222 (1999)

Oral presentation

Oral sessions consist of a series of individual talks. The usual allocated time to each oral presentation is 15 minutes including 3 minutes for questions. Please note that we can adjust slightly the allocated time depending on the number of submissions.

Poster presentation

A poster presentation allows you to interact face to face with people interested in your research. Each poster session lasts around 1 hour. Posters should be no larger than A0 (84 cm wide by 119 cm long) in portrait format (landscape format is not allowed).
An additional option to introduce the accepted poster in a two-minute slot during a special session (depending on the number of accepted posters) will be offered.

Workshop

The applicants are responsible for preparing the content of the event’s programme and the event coordination. The time slot for an event is 1h30. The events must be interactive, and include practical information that participants can bring back to their communities. The hybrid option is not available, you can hold the event completely online but you would have to organize it and share the link with us before the conference.

Book of Abstracts

All accepted abstracts will be scheduled for oral or poster presentation and will be compiled in PDF format. A digital version of the book of abstracts will be available online under creative commons licence CC0.